{"id":3916,"date":"2025-01-15T17:11:00","date_gmt":"2025-01-15T17:11:00","guid":{"rendered":"http:\/\/simplebooks.com?p=3916"},"modified":"2025-09-22T17:11:43","modified_gmt":"2025-09-22T11:41:43","slug":"epf-etf","status":"publish","type":"post","link":"https:\/\/simplebooks.com\/srilanka\/epf-etf","title":{"rendered":"Employee Provident Fund &amp; Trust Fund (EPF &amp; ETF) &#8211; What you need to know"},"content":{"rendered":"\n<p class=\"has-luminous-vivid-orange-color has-text-color has-link-color wp-elements-62dfb221bafa5ecd747cfca41f47229d\"><em>Updated 2025<\/em><\/p>\n\n\n\n<p id=\"1\">Managing the Employee Provident Fund and Employee Trust Fund (EPF and ETF) can be challenging for business owners in Sri Lanka. These contributions are vital for employee security, and it\u2019s important to understand the rules, registration, and payment steps to stay compliant. This guide will cover everything you need to know about EPF and ETF Sri Lanka, from registration to making payments.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"epyt-video-wrapper\"><iframe loading=\"lazy\"  id=\"_ytid_91814\"  width=\"1080\" height=\"608\"  data-origwidth=\"1080\" data-origheight=\"608\"  data-relstop=\"1\" src=\"https:\/\/www.youtube.com\/embed\/QKat4GsFsGs?enablejsapi=1&#038;autoplay=0&#038;cc_load_policy=0&#038;cc_lang_pref=&#038;iv_load_policy=1&#038;loop=0&#038;rel=0&#038;fs=1&#038;playsinline=0&#038;autohide=2&#038;theme=dark&#038;color=red&#038;controls=1&#038;disablekb=0&#038;\" class=\"__youtube_prefs__  epyt-is-override  no-lazyload\" title=\"YouTube player\"  allow=\"fullscreen; accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen data-no-lazy=\"1\" data-skipgform_ajax_framebjll=\"\"><\/iframe><\/div>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"1\">Employee Provident Fund (EPF) Sri Lanka<\/h2>\n\n\n\n<p>Employees Provident Fund (EPF) was established by Act No. 15 of 1958. The contributions are made to this fund on a regular basis. Its purpose is to help employees to save a fraction of salary every month. The fund can be used in the event that the employee is no longer fit to work or at retirement.<\/p>\n\n\n\n<p>Employers have to remit every month to the Central Bank, an amount equal to 20% of the employee\u2019s total earnings to the Fund. The Employee\u2019s contribution is 8% and the Employer has to contribute an amount equal to 12% of the employee\u2019s total earnings. Contributions should be paid on the total earnings of the employee. Total earning includes salary, wages or fees, cost of living allowance, holiday Payments, food allowance, similar allowances, and the cash value of food provided by the employer. But it excludes Overtime payments, Reimbursable Traveling expenses, and Incentive payments\/ Bonus Payments.<\/p>\n\n\n\n<p>An employee is entitled to membership in the EPF from the first day of his employment. It is the Employer\u2019s responsibility to enroll the employee in the EPF The nature of the job is irrelevant. All employees should be registered whether they are permanent, temporary, casual, shift workers, apprentice. Employees working on piece rate, contract basis, commission basis, work performed basis or any manner what so ever are eligible for membership.<\/p>\n\n\n\n<p>An employer of even one employee is legally bound to pay contributions to the Fund starting from the first day of employment. All employees should be registered by submitting the relevant registration form called \u201cA\u201d, \u201cB\u201d, and \u201cH\u201d, whether they are permanent, temporary, apprentices, casual or shift workers.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"2\">The following steps are required to get registration with EPF.<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Register the Company<\/strong>: Upon recruiting the first employee, and before the end of 14 days, the employer must register the company with the Labour Department.<\/li>\n\n\n\n<li><strong>Submit Documents<\/strong>: The employer should submit the required documents along with the duly completed \u201cForm D\u201d to the Labour Office nearest to their business premises.<\/li>\n\n\n\n<li><strong>Receive EPF Registration Certificate<\/strong>: The Commissioner of Labour will issue the EPF Registration Certificate.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Employee Trust Fund (ETF) Sri Lanka<\/h2>\n\n\n\n<p>An employee is entitled to ETF from the first day of his\/her employment irrespective of whether he\/she is permanent, temporary, apprentice, casual, or a shift worker. Similarly, employees working on a piece rate, contract basis, and work performed basis in any manner are also eligible for membership. Employer has to contribute an amount equal to 3% of the employee\u2019s total earnings.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-horizontal is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-499968f5 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button ctat\"><a class=\"wp-block-button__link has-white-color has-text-color has-link-color wp-element-button\" href=\"\/srilanka\/contact\/\" style=\"border-radius:30px\" target=\"_blank\" rel=\"noreferrer noopener\">Get Free Advice from an Expert<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Steps to obtain Employee Trust Fund registration<\/h2>\n\n\n\n<p>The ETF does not have a separate registration procedure for making contributions. ETF contributions should also be made through the EPF registration number. For the purpose of ETF payments, Employers having over 15 employees should complete Remittance Advice R1 and employers having less than 15 employees should complete Remittance Advice R4 and make the payments accordingly.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"3\">Documents to be maintained by the employer<\/h3>\n\n\n\n<p>i. Payroll reports and information related to payroll, payment information,<br>ii. Attendance information<br>iii. Proof of payment of benefits (Central bank receipts, Cheque numbers, Registered post receipts, etc.)<br>iv. Copies of the EPF and ETF monthly remittance forms<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"4\">Steps to be followed to EPF make EPF Payments<\/h3>\n\n\n\n<h3 class=\"wp-block-heading\">Important Points to Consider<\/h3>\n\n\n\n<p><strong>Assign Membership Numbers<\/strong>: Assign EPF\/ETF membership numbers to employees in numerical order.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Calculate EPF Contributions<\/strong>: Determine the EPF contribution for each employee, which includes 8% from the employee and 12% from the employer, based on their total earnings for the month.<\/li>\n\n\n\n<li><strong>Calculate ETF Contributions<\/strong>: Calculate the ETF contribution for each employee, which is 3% from the employer, based on their total earnings for the month.<\/li>\n\n\n\n<li><strong>Submit Forms and Payment<\/strong>: Complete and submit the \u201cC\u201d form for EPF and the \u201cR4 or R1\u201d form for ETF along with the monthly contribution payment.<\/li>\n<\/ol>\n\n\n\n<p><strong>More than 12 months<\/strong>: 50%<\/p>\n\n\n\n<p><strong>Update Forms for New Employees<\/strong>:<\/p>\n\n\n\n<p>When a new employee (member) is recruited, their details must be included in the \u201cForm C\u201d and \u201cForm R4\u201d or \u201cR1\u201d for the relevant month.<\/p>\n\n\n\n<p><strong>Submission of Relevant Forms<\/strong>:<\/p>\n\n\n\n<p>Contributions submitted without the relevant forms will not be credited to the employee\u2019s accounts, leading to complications and potential penalties.<\/p>\n\n\n\n<p><strong>Timely Submission of Contributions<\/strong>:<\/p>\n\n\n\n<p>Monthly contributions must reach EPF and ETF before the end of the last working day of the following month. Delays will result in surcharges imposed on the employer.<\/p>\n\n\n\n<p><strong>Surcharges for Late Payments<\/strong>:<\/p>\n\n\n\n<p><strong>1 day \u2013 10 days<\/strong>: 5%<\/p>\n\n\n\n<p><strong>10 days \u2013 1 month<\/strong>: 15%<\/p>\n\n\n\n<p><strong>1 month \u2013 3 months<\/strong>: 20%<\/p>\n\n\n\n<p><strong>3 months \u2013 6 months<\/strong>: 30%<\/p>\n\n\n\n<p><strong>6 months \u2013 12 months<\/strong>: 40%<\/p>\n\n\n[et_pb_section global_module=\"25606 \"][\/et_pb_section]\n\n\n\n<h2 class=\"wp-block-heading\" id=\"5\">Get Free Consultation<\/h2>\n\n\n\n<p>Even though everything is laid out here, you may still need help setting up and managing payroll, including EPF and ETF contributions for your staff, this is something we do over at <a href=\"\/srilanka\/\">Simplebooks<\/a>.<\/p>\n\n\n\n<p>Feel free to contact us, one of our team members will get back to your shortly.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button ctat\"><a class=\"wp-block-button__link wp-element-button\" href=\"\/srilanka\/contact\/\">Book a Free Consultation<\/a><\/div>\n<\/div>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"1000\" src=\"https:\/\/simplebooks25.wpenginepowered.com\/srilanka\/wp-content\/uploads\/sites\/6\/2024\/03\/pay-in-installments-banner-2-2.png\" alt=\"\" class=\"wp-image-25553\" srcset=\"https:\/\/simplebooks25.wpenginepowered.com\/srilanka\/wp-content\/uploads\/sites\/6\/2024\/03\/pay-in-installments-banner-2-2.png 1000w, https:\/\/simplebooks25.wpenginepowered.com\/srilanka\/wp-content\/uploads\/sites\/6\/2024\/03\/pay-in-installments-banner-2-2-980x980.png 980w, https:\/\/simplebooks25.wpenginepowered.com\/srilanka\/wp-content\/uploads\/sites\/6\/2024\/03\/pay-in-installments-banner-2-2-480x480.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1000px, 100vw\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Simplebooks Payroll Tool<\/h2>\n\n\n\n<p>The Simplebooks payroll tool is Sri Lanka\u2019s only solution that blends automation with expert human support, making payroll management seamless and stress-free.<\/p>\n\n\n\n<p><strong>Why Choose Simplebooks Payroll Tool?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Effortless Payroll Management<\/strong>: Automates salary calculations, deductions, and taxes with precision. Our experts are always on hand to assist.<\/li>\n\n\n\n<li><strong>Centralized Payroll Records<\/strong>: Keep all your payroll data organized in one place for easier reporting and analysis.<\/li>\n\n\n\n<li><strong>Hassle-Free Tax Filing<\/strong>: Streamlines employee tax filings while ensuring compliance with Sri Lanka\u2019s tax laws, backed by expert guidance.<\/li>\n\n\n\n<li><strong>EPF\/ETF Registration Made Easy<\/strong>: Our specialists efficiently handle all employer and employee registration requirements.<\/li>\n\n\n\n<li><strong>Expert Advice Beyond Numbers<\/strong>: Get tailored insights from payroll experts to optimize and simplify your payroll operations.<\/li>\n<\/ul>\n\n\n\n<p>By combining smart technology with dedicated human support, Simplebooks helps you save time, cut costs, and eliminate payroll errors. Let us simplify your payroll process so you can focus on growing your business!<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/dashboard.simplebooks.com\/sign-up\/?type=signup-payroll\" target=\"_blank\" rel=\"noreferrer noopener\">Try Simplebooks Payroll Tool Today<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">FAQs<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1745074106208\"><strong class=\"schema-faq-question\">What is EPF?<\/strong> <p class=\"schema-faq-answer\">The Employee Provident Fund (EPF) is a retirement savings fund established by the Sri Lankan government. Employers contribute 12% and employees contribute 8% of the total monthly earnings to the fund.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1745074120327\"><strong class=\"schema-faq-question\">What is ETF?<\/strong> <p class=\"schema-faq-answer\">The Employee Trust Fund (ETF) is a separate fund aimed at employee welfare. Employers contribute 3% of the employee\u2019s total monthly earnings to this fund.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1745074146398\"><strong class=\"schema-faq-question\">Who is eligible for EPF and ETF?<\/strong> <p class=\"schema-faq-answer\">All employees, regardless of their job nature (permanent, temporary, casual, apprentice, etc.), are eligible for EPF and ETF contributions from the first day of employment.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1745074169073\"><strong class=\"schema-faq-question\">How are EPF and ETF contributions calculated?<\/strong> <p class=\"schema-faq-answer\"><br\/>* <strong>EPF:<\/strong> 12% contributed by the employer and 8% by the employee, based on total earnings.<br\/>* <strong>ETF:<\/strong> 3% contributed by the employer, based on total earnings.<br\/>* Overtime payments and bonuses are excluded from the calculations.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1745074215700\"><strong class=\"schema-faq-question\">What documents do employers need to maintain for EPF and ETF?<\/strong> <p class=\"schema-faq-answer\">* Payroll reports and payment records<br\/>* Attendance information<br\/>* Proof of EPF\/ETF payments (receipts, cheque numbers, etc.)<br\/>* Copies of EPF\/ETF monthly remittance forms<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1745074249997\"><strong class=\"schema-faq-question\">What happens if contributions are submitted late?<\/strong> <p class=\"schema-faq-answer\">Late submissions attract surcharges based on the delay duration:<br\/>* 1\u201310 days: 5%<br\/>* 10 days\u20131 month: 15%<br\/>* 1\u20133 months: 20%<br\/>* 3\u20136 months: 30%<br\/>* 6\u201312 months: 40%<br\/>* More than 12 months: 50%<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1745074300399\"><strong class=\"schema-faq-question\">How can Simplebooks help with EPF and ETF compliance?<\/strong> <p class=\"schema-faq-answer\">Simplebooks offers expert assistance with setting up and managing payroll, including EPF and ETF contributions. We handle registrations, calculations, and timely payments, ensuring compliance and peace of mind.<\/p> <\/div> <\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Employees Provident Fund (EPF) was established by Act No. 15 of 1958. The contributions are made to this fund on regular basis. Its purpose is to help employees to save a fraction of salary every month. The fund can be used in an event that the employee is no longer fit to work or at retirement.<\/p>\n","protected":false},"author":1,"featured_media":25560,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[18],"tags":[32],"class_list":["post-3916","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-en","tag-payroll-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Employee Provident Fund &amp; Trust Fund (EPF &amp; ETF) - What you need to know - Sri Lanka<\/title>\n<meta name=\"description\" content=\"Learn everything about the Employee Provident Fund and Trust Fund (EPF and ETF) in Sri Lanka, from registration to payments.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/simplebooks.com\/srilanka\/epf-etf\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Employee Provident Fund &amp; 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